Wednesday, 22 January 2014

Automatically Cleanup Outlook's Deleted Item and Junk Email Folders

Microsoft Outlook stores its entire data (E-mail, Calendar items, Contacts, etc.) in a particular file which is known as .PST file. Almost all versions of MS Outlook have a limited size to store these .PST files. When users store a large volume of .PST files, they face different types of issues while working with Outlook. The size of the PST file must be limited if you want good performance and reliability with Outlook email communication.

In order to reduce size of Outlook PST and save storage space on disk, you can perform few useful tasks. In your daily email communication, you delete unwanted email message but it still occupy disk space. In the same way, you also receive a number of emails that are not useful for you. For such emails you can set a rule that will place such emails in junk mail folder. Junk mail folder also engages disk space on your system. MS Outlook wants you to decide, messages stay in the Junk E-mail folder until you take action to remove them.

Empty the Deleted Items Folder Automatically:

You can tell follow the given steps to automatically empty Deleted Items each time you quit the program.
  1. Tools menuOptionsother tab.

  2. Check the box for Empty the Deleted Items folder upon exiting.

  3. OK to save the changes. You may need to exit and restart Outlook before the setting will take effect.



Warning during Automatic Emptying:

While automatically emptying deleted items during Outlook existing, you will get a warning message. In case, you do not need the warning, you can stop it.
  1. Tools menuOptions other tabAdvanced Options button.

  2. Uncheck the box for Warn before permanently deleting items.

  3. OK twice to save the changes. You may need to exit and restart Outlook.

Junk mails also contain a large space on disk and you always try to get rid of them permanently. Although, you can delete a single message from the folder by selecting it and clicking the Delete button on the Standard toolbar but it is time consuming. Now, you can set automatic delete option that cleanup your junk emails and save your disk storage space. By changing the level of the Junk E-mail filter and settings you can automatically delete the Junk E-mail folder.

To change the Junk E-mail filter settings, follow these steps.
  1. Click on the "Tools" menu and select the "Options" menu item.

  2. Click on the "Preferences" tab and click on "Junk E-mail" within the "E-mail" area. Select the area or level you want to use. Explanations are provided so read them carefully to ensure you understand the settings.

If you are receiving a lot of Junk E-mail and it is legitimately junk or spam, you can select the "Permanently delete suspected junk e-mail" option. You should be very careful while selecting this option as this option will automatically delete the Junk E-mail folder.
In case of deletion of important emails from MS Outlook, you can try Kernel for Outlook PST repair tool. It is a professional tool to recover all lost, deleted or inaccessible Outlook emails.

Visit this link http://downloads.softwaredatarecovery.net/download-pst.php to downloads Kernel for PST File Recovery tool.

Monday, 20 January 2014

Perform PST Repair and Retrieve Outlook Items Using the Inbox Repair Tool (Scanpst.exe)

How will you feel if you get a message of the type shown below while trying to open your email in Outlook?

A message of the kind ‘The file xxx.pst is not a personal folders file’ indicates that the Outlook PST is corrupt. Such an error message is not an unusual thing in the Exchange environment. Exchange administrators admit the fact that it is impossible to avoid errors and corruption issues in the Exchange environment. Power failures, unexpected system shut downs, 2GB size limitations and virus attacks induce PST corruption and make Outlook items - emails, attachments, images, calendar, notes, journals etc. – inaccessible to its users.

                                        The Inbox Repair Tool (Scanpst.exe)

The immediate question raised by Outlook users after PST corruption is ‘how to access emails and other items again?’ As an answer to this question, Microsoft provides some simple, inbuilt PST repair tools along with MS Outlook. The Inbox Repair Tool (Scanpst.exe) is such a tool. It helps you to repair the corrupt PST and to access the Outlook items again.

How to Use the Inbox Repair Tool

To use the Inbox Repair Tool, just open it, repair the corrupt PST using it, and recover it to a new PST.
  1. Locate the Inbox Repair Tool and open it.
  2. Repair the corrupt PST using the Inbox Repair Tool.
  3. Create a new Outlook PST.
  4. Recover the repaired items in in a new Outlook PST.
All these steps are discussed in detail below with focus on Outlook 2010 and Outlook 2013.

How to Locate and Open the Inbox Repair Tool (Scanpst.exe)

The Inbox Repair Tool (Scanpst.exe) is automatically installed at the time of Outlook installation (it is not available for download).


Its location varies according to the Outlook version and the Windows version. However, you can find its location using the Microsoft Windows Explorer. Please refer the table below for locating it easily.

Location of the Inbox Repair Tool (Scanpst.exc)

Windows 32-bit Version Windows 64-bit Version
Outlook 2010
<diskdrive>:\program Files\Microsoft office\Office14
<diskdrive>:\program Files\Microsoft office(x86)\Office14
Outlook 2013
<diskdrive>:\program Files\Microsoft office 15\root\office15
<diskdrive>:\program Files(x86)\Microsoft office 15\root\office15

Note: How to Unhide Hidden Files and Folders

If the Scanpst.exe is hidden, you may not be able to find it. So if you do not find it first, unhide the files and folder before attempting to locate the Inbox Repair Tool again. For more help on this, please refer to the Windows documentation.

How to Repair the Corrupt PST Using the Inbox Repair Tool
  1. Exit the Outlook application.
  2. Locate the Scanpst.exe file using the Microsoft Windows File Explorer and open it by double-clicking it.
  3. Select the PST file that is to be scanned (type the path and file name of the PST file or use the Browse button to locate the PST file); click Start. (Refer to the note How to Locate the PST File.)


Note: How to Locate the PST Fil
The location of the PST varies according to the version of the Outlook installed and the version of the Windows. You can find the location of the PST from Outlook as detailed below. Steps are given for Outlook 2010 and Outlook 2013. Also, refer to the table give below.

Outlook 2010
  1. Open Outlook 2010
  2. Go to the ribbon and click the File tab; click Info tab on the menu.
  3. Click the Account Settings tab; again click Account Settings.
  4. Click Data Files.
  5. Note the path to the file name (the path and file name information C:\Exchange\Mailbox.pst indicates that the location is C:\Exchange).
  6. Click Close; click OK.
Outlook 2013
  1. Open Outlook 2013
  2. Click the File tab
  3. Click Account Settings; again click Account Settings.
  4. Click an entry on the Data Files tab; click Open Folder Location.

Location of the PST File
Windows 7/Vista Windows Xp
Outlook 2010
C:\Users\<username>\My Documents\Outlook Files
C:\Documents and Settings\<username>\My Documents\Outlook Files
Outlook 2013
drive:/Users\<username>\Documents\Outlook Files
drive:/Users\<username>\My Documents\Outlook Files

How to Create a New PST in Outlook 2010 & Outlook 2013
  1. Open Outlook.
  2. Go to the ribbon and click the File tab; click Info tab on the menu.
  3. Click the Account Settings button; click Account Settings again.
  4. Click the Data Files tab; click Add.
  5. Enter the file name for the new PST when Create or Open Outlook Data File dialogue box appears; click OK.
Thus, a new PST file is created in the Outlook profile.

How to Recover the Repaired Items
  1. Open Outlook (with the profile that contains the repaired PST).
  2. Turn on the Folder List view (press CTRL + 6). Usually, the recovered personal folders are empty.
  3. Go the Lost and Found Folder and drag its items (these are the items recovered by the Inbox Repair Tool) to new PST.
  4. Finally, delete the Recovered Personal Folders.

To Buy full version of Kernel for PST Recovery Tool visit here : http://order.softwaredatarecovery.net/buy-pst.php

Tuesday, 30 July 2013

How to perform PST Recovery when Microsoft outlook “Scanpst.exe” utility tool is not responding

Out of millions of people using emails for personal or professional communication along with exchange of data, maximum number of people use Microsoft Outlook. It is simple, easy to use and widely available. The usage of Microsoft Outlook for email communication is as common as owning Windows as the Operating System on computers. Its productivity is unmatched and hence it is considered one of the best in the industry. 
 
MS Outlook stores all emails and their related data in Personal storage Table (PST). When archiving emails or data to the local computer, PST files are used. Under adverse conditions namely, virus attacks or various corruption issues, user loses all data that he has stored. At such mishaps, usage of Scanpst.exe is preferred. It is the inbuilt utility that comes along with the MS Outlook package. When you start Inbox Repair Tool (Scanpst.exe), the first thing it asks you is to locate the corrupt PST file for scan. 

 
Usually, damaged PST file can be found under:

C: \Documents and Settings\%username%\Local Settings\Application Data\Microsoft\Outlook\

Once the PST file is selected, press start button for starting the scanning process. Scanpst starts doing analysis of the file. It consists of 8 phases that might take bit longer than usual depending on the size of PST file. After complete analysis, the tool presents scanning reports and options for proceeding further. You can press “Details” button to know in depth. 
 
Before starting actual repair process, remember to create backup of related PST file. Press Repair button and let the actual process start. The repair process also consists of 8 phases and if the PST file is huge along with slow hard disk, the process might take up to 1 hour.

If everything goes fine, you will get a dialogue of “Repair complete” in some time. Press Ok to close it and start Outlook again to read the recovered files. However, there are times that Outlook fails to be recovered this way. Moreover, one must have in depth knowledge of computer system to repair a corrupt PST file. Third party Kernel for PST Repair is the easy to use, efficient tool that performs comprehensive PST file repair. The tool facilitates user to recover every email, contacts, calendar items, notes, emails with attachments and everything related with few mouse clicks. Embedded with set of quick and efficient algorithms, Kernel for PST Repair never fails to recover severely damaged fields as well. Supported by almost all versions of MS Outlook, this software is also available in free trial edition. The free version allows users to recover particular damaged file and preview it. In order to save any recovered file, user must purchase the complete software from secure official website - http://www.pstrecovery.softwaredatarecovery.net/

Wednesday, 9 January 2013

How to Repair Corrupt Oversized PST Files

PST or Personal Storage Table is data container of MS Outlook that stores emails, attachments, contact lists and other data of user mailbox. Microsoft has set specific storage limit of PST file with different versions of MS Outlook. Old Outlook versions such as MS Outlook 97, 98, 2000 and 2002 can store mailbox data up to 2 GB in a single PST file. Whenever PST file of MS Outlook 2002 or earlier versions reaches or surpasses 2 GB storage limit, it starts showing error messages.

Corruption errors of oversized PST files
Oversized PST files prevent Outlook users from accessing their mailbox folders. When PST files crosses 2 GB storage capacity or other limits of MS Outlook, it shows different error messages as below:
  • Errors have been detected in Outlook.PST file. Quit all mail-enabled applications and run Inbox Repair Tool
  • Outlook.PST cannot be accessed
  • xxxx.PST cannot be accessed - 0x80040116
  • The file xxxx.PST has reached its maximum size. To reduce the amount of data in this file, select some items that you no longer need, then permanently (Shift + Del) delete them
Inbuilt options of PST File Repair

Microsoft has added inbuilt tool scanpst.exe in MS Outlook to deal with various corruption issues of PST files including 2 GB storage cap of Outlook. Scanpst.exe resides in the MS Office folder of your system drive. MS Outlook versions store inbox repair tool in different locations of Windows drive:

If you’re using MS Outlook 2002 and Windows XP, the location of scanpst.exe file will be:
  • C:\Program Files\Common Files\System\MAPI\<locale ID>\NT\scanpst.exe

If you use Outlook 2010 and Windows XP, the scanpst.exe will be located in

  • C:\Program Files\Microsoft Office\Office14

You can start repairing oversized PST files with Scanpst utility in following steps:
  • Click on icon of scanpst.exe application
  • In the application tray, click on browse button to select oversized PST file from specific location
  • Press start button to check selected file for errors
  • You will see an option “ Make Backup of scanned file before repairing”
  • Select specific system location for the backup file
  • Then press “repair” button
You must copy recovered mailbox folders in a new PST file to access old data of your Outlook Profile. However, there is possibility of data loss while repairing an oversized PST file with scanpst tool.

If you are using Outlook 2002 or older version then it is possible to convert your mailbox into
higher version such as MS Outlook 2003 or above. You can move corrupt Outlook.PST file from Outlook 2002 to Outlook 2007 profile in following steps:
  • Copy corrupt Outlook.PST file at another location
  • Uninstall MS Office 2002 application
  • Install MS Office 2007 application
  • Create a new user profile with MS Outlook 2007
  • Open your new Outlook profile
  • In the file menu, click on Import and Export
  • From the available options, select “Import from another program or file” and click “Next”
  • Select “Personal Folder File (.PST)” from the list and press “Next”
  • Click “Browse” to select the copied Outlook.PST file
  • Choose option “Do not import duplicates” and press” Next”
  • Click “Finish” to complete the process
MS Outlook 2003 or higher versions store mailbox data more than 2 GB in a single PST file. However, if oversized PST files are still unmanageable with inbuilt options, you are required to select an external email recovery program.

PST File Repair Software

PST file repair is a versatile tool to fix all corruption issues of PST files including 2 GB size limitation. It successfully extracts emails, attachments, contacts, journals, tasks and other data from corrupt PST file and restore in a new Outlook data file.

PST file repair completely maintains text formatting and order of Outlook data in recovered files. It can also recover permanently deleted, compressed or highly encrypted emails from corrupt PST files. All key features of PST file repair can be assessed in evaluation version. However, you shall be able to save recovered mailbox data only with the licensed version of PST File repair utility. If you often face the problem of pst file corruption due to oversize then you can also manage oversized or large sized pst file. Just follow this link :  http://www.softwaredatarecovery.net/blog/how-to-manage-large-sized-pst-files-with-ease

Friday, 12 October 2012

Best approach to resolve PST file error 0x80040116

Unable to access MS Outlook PST file won’t ever make you happy. The reason is quite obvious that such unwanted situation could easily restrict your access to emails, contacts, tasks, notes, journals, etc. locally on your system. Whenever you face any sort of difficulty in accessing MS Outlook PST file, you generally get accompanied by error message. There are various PST file error messages and getting familiar with proper procedure to tackle every PST file error message may not be always easy. 

Facing any PST file error makes your PST file inaccessible and similar such condition arise when you got to face “Outlook.pst cannot be accessed – 0x80040116” error message. 

Now, if you are one of those who are facing such an error message that you must note that such error could be very lethal. The possibility is too high that such error could restrict your access to the data saved in the PST file. In fact, you could face the same error message every time you try to access your PST file.
The same above scenario could also be notified with any of the underneath error messages:

“An unknown error has occurred. 0x80040116”
Or
“Unknown Error 0x80040116

Simultaneously, such scenario could be very deadly for MS Outlook email data and therefore it gets very essential to undertake immediate steps in order to avoid any kind of data loss. You must fix PST file error before any mishap of data take place. 

For resolving this issue, restore the PST file from an adequate backup. But in case you don’t have backup you don’t have to worry. You could still restore the PST file by making use of the in-built repair utility known as Inbox Repair Tool. To use this utility, first of all make sure you exit from MS Outlook. After that follow the instructions as mentioned below:
  • Enable or check 'Show hidden files and folders' option.
  • Click 'Start' and choose 'Search' option. Type 'Scanpst.exe' in Search box.
  • Double-click the Scanpst.exe and open the utility.
  • Browse to the PST file and click Start.
  • Click OK.
In most of the situations, by following simple steps and taking help of Inbox PST Repair Tool you would be able to restore the damaged file. But if the tool fails to repair the file, then the most suitable option that you could opt is usage of third party PST repair tool. 

Kernel for Outlook PST Repair is an easy and effective PST repair tool that makes use of quick algorithm for searching and restoring lost or deleted mails. The great attribute about the software is it facilitates you to find particular email items or even save emails in MSG or EML format. With the help of this PST repair tool it is also very much possible to save email items just by selecting a date from a date range. And, moreover the application is also very available in free trial version and therefore if you desire to evaluate its efficiency and functionality, then you can do so quite easily. You should must visit this site for seeing detail : http://www.pstrecovery.softwaredatarecovery.net/

Friday, 24 August 2012

Resolve the PST file corruption issues in Outlook 2003 program

Outlook 2003 is one of the programs bundled in the integrated MS office suite 2003 version. The program embraces several features like enhanced personal folder size, adding signature in email, adding contacts, calendaring and task management. User can easily configure his/her account in outlook 2003 with exchange domain server or workgroup. PST files of an outlook 2003 mailbox can store emails and attachments up to 20 GB size.

Corruption in outlook 2003 PST files makes the outlook user account inaccessible. There may be several reasons of PST file corruption such as virus attacks, networking problem, physical damage to hard disk and unexpected system shutdown. Inaccessible outlook 2003 mailboxes due to corrupt PST files display several error messages, as given below:
  • Abc.pst could not be accessed. Data error. Cyclic redundancy check File access is denied
  • Cannot expand the folder. There is not enough free memory to run this program xxx.pst is not compatible
You can easily fix the CRC and compatibility errors of outlook 2003 PST files. When you try to open PST file of your outlook 2003 mailbox with older versions, it will show you the error message “xxx.pst is not compatible”. To troubleshoot the problem, do the following steps
  • Open the outlook 2003 program
  • Click on tools menu and open account settings
  • In the account settings menu, click on data files
  • Click add button and select outlook 97-2002 personal folder.pst
  • Press ok and outlook 2003 program recreates outlook.pst file in ANSI code
  • Close program window
Now you shall be able to view outlook 2003 PST file in older outlook versions. If PST files of your outlook 2003 mailbox shows CRC errors, it may be probably due to corrupt storage media or software problem. The best way to get rid of CRC errors in outlook 2003 is to make backup of PST files before corruption. You can use the backup file to restore corrupt outlook PST files.

If your hard disk has developed some bad spots or sectors, you can also schedule a disk scan during the restart of window program. Checkdsk.exe of window program will retrieves data from the bad sectors and saves in new folders of disk. When disk scan is completed and window gets restarted, you can access emails of your outlook 2003 mailbox now.

You can also use inbuilt PST file repair tool to fix the corruption issues. Scanpst.exe is the free utility that is inbuilt with all outlook versions. It quickly fixes all PST file corruption errors and stores emails and attachments in the new PST files. However, if all aforesaid methods fail to repair PST file corruption, use of a third party recovery tool is only way in such case. 

Kernel for PST file repair is sophisticated software that quickly retrieves emails, attachments, encrypted messages and contacts from the inaccessible PST files. It quickly resolves the PST file corruption issues that are not solved by the free utility of outlook program. PST file repair supports different versions of MS outlook such as outlook 2000, 97, 98, 2002, 2003, 2010 and 2007. It also supports various versions of MS exchange and outlook express.   For more information on this software, you can visit: http://www.pstrecovery.softwaredatarecovery.net/

Monday, 13 August 2012

Troubleshooting the PST file errors of MS outlook

MS outlook is a popular email client that runs on Window Platform. One can easily send and receive text messages in different format i.e., plain, RTF or HTML using outlook program. Text messages or emails of an outlook mailbox are saved in the system in PST files. Outlook PST files become damaged due to several reasons such as installation of malicious codes in the system, corrupt hard disk or storage media and accidental system shutdown. PST files also become corrupt when it reaches the maximum size limits of different outlook versions. The inaccessible PST files also lock the user outlook account for use. 

You may see different types of error messages while trying to open your inaccessible outlook mailbox:

  • Errors have been detected in the file Outlook.pst. Quit all mail-enabled applications, and then use the Inbox Repair Tool
  • Xxxx.pst cannot be accessed
  • Outlook.pst has reached maximum size limit
  • Outlook.pst cannot be found

You must analyze the exact reason of PST file corruption before taking any corrective steps. Older outlook versions such as outlook 95 and 97 supports PST file size up to 2 GB. If PST file of outlook 95 user mailbox exceeds 2 GB limit, it will generate error messages. Another kind of errors in outlook PST file is cyclic redundancy check or CRC errors. CRC errors in file mainly occur due to bad sectors in hard disk or physical damage in the system drive.

For minor PST file errors, you can use the inbuilt repair tool scanpst.exe of MS outlook program. 
 
Scanpst.exe can be found in the system from the search box of window start menu. You can also search the inbox repair tool manually in the system. In most cases, scanpst.exe successfully restores PST files that become damaged due to over size or hard disk corruption. But the tool is not able to maintain exact email formatting in the recovered PST files. You cannot use scanpst.exe to repair several outlook mailboxes of a domain server.

To effectively fix the different errors of outlook PST file, you can use third party software. The outlook email recovery is a proficient utility capable of restoring lost data from corrupt PST files.

The software successfully resolves the corruption issues such as 2 GB size limitation and CRC errors of outlook PST file. Outlook email recovery has a sophisticated built-in search engine to ensure fast retrieval of emails and attachments from the corrupt personal storage files. Using this program, you shall be able to restore all folders like inbox, sent items, deleted items, drafts, notes, contacts and calendars of our outlook mailbox.

Outlook email recovery program also supports email recovery from the password protected PST files. This tool is capable of repairing several inaccessible outlook mailboxes in single cycle. Retrieved emails and attachments are stored by the recovery program in new PST files. Outlook email recovery maintains the original data structure in the recovered files. It also supports recovery of UNICODE and ANSI codes from the corrupt PST files.

The software allows you to save the retrieved emails in different file formats i.e., .MSG, .EML, .DBX or .PST. Kernel for Outlook email repair tool is also available in trial version to all users, who want to evaluate the software. The Demo version does not allow the user to save the recovered data in his/her system. You must buy the full version of the program in order to get file saving option. For more information, visit: http://www.pstrecovery.softwaredatarecovery.net/
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